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Executive Assistant to Director

5 - 10 YearsMumbai

Posted: 38 days ago

Job Description

Job Profile:

Coordinating with different Dept.
Managing and maintaining the Directors diary and email account.
Filtering emails, highlighting urgent correspondence and printing attachments.
Organizing inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive.
Responding to emails as much as possible, dealing with appointments, requiring Bio or photos etc.
Ensuring busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
Conducting weekly diary meetings with the Director to discuss upcoming engagements, invitations and other requests.
Scheduling on behalf of the Director meetings between her and her direct reports and the committees and groups to which she is a member.
Coordinating travel and accommodation requirements in connection with others and ensuring arrangements in place for the Director match his requirements.
Filtering general information, queries, phone calls and invitations to the Director by redirecting or taking forward such contact as appropriate.
Ensuring the Director is fully briefed on, or prepared for, any engagements he is involved in. Keeping and maintaining an accurate record of papers and electronic correspondence on behalf of the Director
Preparing correspondence on behalf of the Director including the drafting of general replies
Keeping and retrieving files.
Co-coordinating for events/conferences/lunch/dinner.
Ensuring guests meeting with the Director are well taken care of.

Making travel arrangements (India and abroad) which would include:
Hotel reservations, Web check-in, booking car. Transport reservation, preparing and compiling meeting agenda/information to concerns with confirmation (as per 'Travel check list')
Preparing and submitting Travel Expenses (immediately after trip)
Coordinating with Department heads in HO, ZO, Branch offices and Franchise centers.
E-filing: Contracts, Articles, Documents filing.
Taking care of Memberships: Personal membership and to maintain subscription online, offline.
Personal: Maintaining Birthday calendar of family/relatives
Providing a service that is in line with the Directors work habits and preferences.

Salary: INR 3,00,000 - 8,00,000 P.A.
Industry: Real Estate / Property
Functional Area: Site Engineering, Project Management
Role Category: Site Engineering
Role: Process Engineer-Plant Design
Employment Type: Permanent Job, Full Time

Desired Candidate Profile

Education:UG -B.Tech/B.E. - Any Specialization
PG - MBA/PGDM - Any Specialization, Post Graduation Not Required

Company Profile

Chetak Enterprises Limited
About us
"Chetak Enterprises Limited (CEL), is a leading player engaged in the development of National and State Highways across India and Africa.

The Company has a strong presence in India in the field of Highway development on PPP basis. A separate EPC division within the Company looks after the development of roads on EPC mode in India & abroad,

Since inception company has focused on:

Timely deliverables
Cost management.
Company has been successful in ensuring its commitment towards the three aforestated parameters as all the Projects executed till today faced no adverse cost or time overrun & no major quality issue has come up in any of the stretch.

Company has its own in-house structural design team which continuously works on innovative construction friendly methodologies. Besides this CEL has been engaging international consultants of repute to meet the global standards.

CEL has developed more than 1000Km of highways in India and is currently executing projects worth INR 73.48 billion in India and have 10 operational projects which are collecting toll on these highways which are developed on BOT.

Company has a subsidiary in Africa in the name and style of 'Chetak Zambia Limited' which is executing road project on EPC in Zambia (Africa)."

"To be recognised globally as a "Team Chetak" committed to develop safe and quality infrastructure & for timely execution of projects."
To contribute in Country's infrastructure development so that masses today and generations to come enjoy safe & better life.
To create a team which is extremely motivated to take up unusual challenges & deliver them
Strategically meet the growing needs of infrastructure requirements through cost effective and innovative engineering solutions
Imbibing confidence in stakeholders about no gap between commitments & deliverables of the company
Domestic ProjectsInternational Projects
View Contact Details+
Contact Details

Recruiter Name:Megha

Contact Company:Chetak Enterprises Limited